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Adjustment request letter builder

Build a short, polite letter asking your employer or college for changes that make reading and writing easier, such as documents in advance, text-to-speech software or extra time. It uses the right term for where you live and can pre-fill situations from your free reading check.

For
Do you have a professional assessment?
Situations that take extra effort

Take the free reading check to pre-fill these from your own answers.

Changes to ask for

Your letter

Dear [manager or HR contact],

I am writing to ask for some accommodations to help me in my role.

The following changes would help me:
- receiving documents and meeting papers at least a day in advance
- using text-to-speech and dictation software on my work computer

I would welcome a short conversation to agree what is practical. I understand requests like this may be considered under the Americans with Disabilities Act (ADA). I am happy to review how the changes are working after a few weeks.

Thank you for considering this.

[Your name]

A starting template, not legal advice. Whether a law applies depends on your situation and where you live. Nothing you type is sent or saved.

How to use it

  1. Choose your country and whether the letter is for work or study.
  2. Tick the situations that take you extra effort, then the changes you want to ask for. Ask for what would make the biggest difference first.
  3. Decide whether to mention an assessment. You can leave it out; many requests start with a conversation about practical changes.
  4. Copy the letter into an email or print it, and keep a copy of what you sent and when.

Before you send it

This is a template, not legal advice. Laws differ by country, and whether one applies depends on your situation, the size and type of the organization and the evidence it asks for. The country guides explain the main routes in more detail, and the Job Accommodation Network lists many reading and writing accommodation ideas, such as text readers, speech recognition and proofreading help.

Nothing you type is sent or stored. If you took the free reading check in this browser, the situations you said come up often are pre-ticked for you to review.

Related guides

Sources

  1. Enforcement guidance on reasonable accommodation and undue hardship under the ADA. U.S. Equal Employment Opportunity Commission. Government or law
  2. Reasonable adjustments for workers with disabilities or health conditions. GOV.UK. Government or law
  3. Employment Equality Act 1998 (revised, updated to 31 May 2025). Law Reform Commission (Revised Acts), 1998. Government or law
  4. What is the duty to accommodate?. Canadian Human Rights Commission. Government or law
  5. Disability Discrimination Act 1992 (Cth), compilation of 8 October 2026. Federal Register of Legislation, Australian Government, 1992. Government or law
  6. Discrimination. Employment New Zealand (MBIE), 2025. Government or law
  7. 29 U.S. Code 794: Nondiscrimination under federal grants and programs (Section 504). United States Code (Cornell Legal Information Institute copy). University
  8. Equality Act 2010, section 91: Students: admission and treatment, etc.. legislation.gov.uk, 2010. Government or law
  9. Equal Status Act, 2000. Irish Statute Book, Government of Ireland. Government or law
  10. Disability Standards for Education 2005 (compilation in force). Federal Register of Legislation, Australian Government, 2005. Government or law
  11. Accommodation and compliance: learning disability. Job Accommodation Network. Government or law

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This educational questionnaire summarizes what you tell us about reading and writing. It does not screen for, diagnose, or rule out dyslexia or any other condition.